AVH Biz’s Automatic Email Manager: Email AI Processor

Ever feel like you’re drowning in emails? You’re not alone! Many businesses face the challenge of keeping their inboxes in check, especially when important documents like invoices and receipts start piling up.

One of the biggest headaches is making sure those invoices don’t slip through the cracks. When they do, it can lead to delayed reconciliations and throw your financial records into disarray. This can put a real strain on cash flow, something no business can afford.

The good news? There’s a solution. By automating email management for receipts and invoices, businesses can stay on top of their finances, ensuring everything’s processed on time and cash flow remains steady. With AI-driven Automatic Email Manager, you can say goodbye to manual sorting and hello to smoother, more efficient operations.

What if We Tell You… We Can Integrate Email Tools with AI to Streamline Your Financial Processes?

Sounds like a game-changer, right? At AVH Biz, we’re all about making life easier for businesses and we’ve taken email management to the next level by integrating email tools with AI-driven automation with your everyday email tools. By using an automatic email processor to manage invoices and receipts, businesses can eliminate tedious manual tasks and reduce the risk of errors and lost documents.

This integration not only enhances operational efficiency but also allows financial teams to focus on strategic decision-making rather than getting bogged down by repetitive email sorting and processing.

What is an Automatic Email Processor?

Imagine having an assistant who never sleeps, tirelessly sorting through your emails, managing attachments and handling your invoices—sounds pretty good, doesn’t it? Well, that’s essentially what an automatic email manager does!

An automatic email processor is a powerful tool that automates and streamlines email management tasks. It handles basic tasks such as email sorting, document attachment management and invoice processing. By categorising emails and ensuring that important documents like invoices are forwarded to the appropriate team members.

Its main purpose is to simplify your financial workflows. By cutting down on manual intervention, these tools help reduce errors, speed up response times and allow employees to focus on more critical tasks. When you integrate email tools with AI-driven solutions, your businesses can see significant improvements in financial processes and overall productivity.

AVH Biz’s Automatic Email Manager and Processor: Email AI Processor

At AVH Biz, we’re always looking for ways to make life easier for our clients. Our custom-made software solution, the Email AI Processor, is specifically designed to meet the unique needs of businesses. This innovative automatic email manager goes beyond traditional email processing by providing tailored solutions that address various business challenges, including those faced by industries such as construction, legal services and medical practices.

Our Email AI Processor is exclusively available to AVH Biz clients and we offer it free of charge as part of their value-added services. This commitment to providing exceptional support not only enhances client satisfaction but also empowers businesses to optimise their email management processes for improved financial operations and overall business productivity.

How Our Automatic Email Processor Works

See how our innovative solution can enhance your workflow and integrate email tools.

Automated Invoice Management

From the moment an invoice hits your inbox, our automatic email processor takes over. It streamlines invoice management by automating the capture, sorting and processing of invoices.

Direct Integration with Dext & Hubdoc

Forget about manually forwarding emails to Dext or Hubdoc! Our processor sends invoices directly to these platforms for you, eliminating the need for manual email forwarding.

24/7 Operation

Unlike Outlook rules that only work when your email is open, our tool runs around the clock, ensuring that no important documents are overlooked.

Duplicate Invoice Prevention

Worried about duplicates? Our processor intelligently analyses incoming invoices to prevent duplicates, ensuring error-free records.

Auto-Forwarding Emails

Equipped with preset rules, our tool automatically forwards emails based on specific criteria, so everything gets where it needs to go.

PDF Splitting & Combining

Our processor can split and combine multiple PDF documents, keeping everything organised and easy to manage.

Auto-Downloads Invoices

It even goes the extra mile by automatically downloading invoice attachments from email links while filtering out any suspicious or fraudulent ones.

No Extra Charges for Clients

This comprehensive service is offered at no additional cost to AVH’s accounts payable clients, highlighting the company’s commitment to providing value-added solutions.

Seamless Background Operation

This automatic email processor operates quietly in the background, allowing users to continue daily email activities without interruption. You won’t even notice it’s there—until you realise how much time you’re saving!

Enhanced Workflow Productivity

By automating repetitive tasks, our processor streamlines workflows, enabling businesses to focus on strategic initiatives rather than routine email management.

How We Put and Integrate Email Tools into Action

At AVH Biz, we don’t just hand over tools and hope for the best. We effectively integrate email tools into clients’ operations, making sure they fit right into your financial workflows. For instance, one of our clients had a bit of a dilemma with council invoices. The problem arose when councils sent both invoices and certificates to the same email address, but the client needed those documents to be sent to different receivers. The contract administrators needed the certificates, while the invoices had to be directed to the accounting system.

By leveraging our automatic email manager, we streamlined this process. The tool automatically sorts and forwards documents based on predefined rules. Certificates were sent directly to the contract admins, while the invoices were forwarded straight to the accounting software without anyone having to lift a finger. This integration not only saves time but also reduces the risk of errors, ensuring businesses stay on top of their financial workflows without the usual stress and manual effort.

Our Custom Automatic Email Processor Solution

At AVH Biz, we understand that each client’s business has unique email management requirements. To address these specific needs, we develop custom rules tailored to ensure smoother operations.

We implemented a rule in our Email AI Processor that automatically splits documents: the certificate is sent to the contracts administrator, while the invoice is directed to Dext and the original email is filed for reference.

This customised approach exemplifies how we enhance efficiency, all without any manual intervention. It’s just one of the ways we create solutions that fit your business perfectly!

Leverage AVH Biz’s Automatic Email Manager – Email AI Processor for Your Business

Automating email processes for financial management brings numerous benefits, including increased accuracy, reduced manual workload and improved cash flow management. By utilising our Automatic Email Manager—the Email AI Processor—businesses can streamline their financial workflows. This ensures the timely processing of invoices and receipts while minimising the risk of errors and missed documents.

At AVH Business Services, we are dedicated to helping businesses tap into the power of automation with custom tools like the Email AI Processor. If you’re ready to optimise your email and financial workflows, don’t hesitate to reach out today. Let’s chat about how we can help you work smarter, save money and enhance efficiency in your operations!

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